How to organise notes with folders

Past twenty notes, "where did I put that?" begins. Four tools — folders, colours, order and search — keep even hundreds of notes findable.

1. Create folders and move notes in

• Click New folder, then drag notes onto the folder name. Drag a multi-selection to move several at once.
• Select notes, right-click → Create folder (with selected notes) to make the folder and move the notes in one step.
• Right-click → Move to folder… picks from existing folders; Move out of folder sends notes back to All notes.

The number on each folder chip is its note count. All notes shows only the notes that are not in a folder.

2. Folder colours and order

Right-click a folder name: under Open, Rename and Delete there is a colour palette. Pick one of the ten sticky-note colours to tint the chip, or the striped chip on the left to clear it. Decide a rule — yellow for in progress, lavender for on hold — and stick to it.

Drag a folder name before or after another to change the order; keep the folders you open most at the front. Order and colour are saved in the JSON file and the browser backup.

3. Recolour notes

New notes get a random colour, but right-click any note and a 10-colour palette sits at the top of the menu. With several notes selected, one click recolours them all. Ctrl+Z undoes it.

Let folders mean "topic" and colours mean "status": inside a "Tackle" folder, yellow = to buy, mint = bought.

4. Set the order

• Rows / Column / One page rearrange the current folder neatly.
• Sort by created lines notes up by the time they were first made. Hover the small date in a note's corner for its creation and last-edit times.
• Turn the magnet off for free placement, mind-map style.

5. Search

Ctrl+F or the Find note button searches every folder: note text, product titles, link addresses and the one-line notes on product cards. Picking a result opens its folder and highlights the note; Move to front sends it to the first slot.

6. Export what you organised

With a folder open, Export turns its notes into text or Markdown in the order shown — ready for meeting notes, a shared shopping list or a blog draft. Keep the whole board with Save notes (JSON) and reopen it with Open notes.

Limits

• Up to 100 folders and 400 notes per board; folders cannot be nested.
• Deleting a folder does not delete its notes — they return to All notes.
• The automatic browser backup restores only on the same device and browser. Move a JSON file to use another device.